EDI 836 Procurement Notices

This Draft Standard for Trial Use contains the format and establishes the data contents of the Procurement Notices Transaction Set (836) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the buyer to notify the seller or other interested parties of the award or pending award of a contract which may contain some indefinite features, such as delivery schedule, location, and/or quantities. This transaction set can also be used for purchasing actions such as the notification of intent to award or actual award of a small business set-aside purchase, notification of being outside of the competitive range, notice of receipt of protest, notice of receipt of a late bid, notice of bid rejection, notice of the disposition of an unsolicited proposal, public notice of the abstract of bids, and the notification of the award of a requirements type contract.

Segments

Position
Segment
Name
Max use
50
ST
Transaction Set Header
Mandatory
AtMax 1
To indicate the start of a transaction set and to assign a control number
80
BCO
Beginning Segment for Procurement Notices
Mandatory
AtMax 1
To indicate the beginning of the Procurement Notices Transaction Set and transmit identifying numbers and dates
100
ITD
Terms of Sale/Deferred Terms of Sale
Opt
AtMax 5
To specify terms of sale
120
CTB
Restrictions/Conditions
Opt
AtMax 5
To specify restrictions/conditions (such as shipping, ordering)
140
CTP
Pricing Information
Opt
AtMax 25
To specify pricing information
160
FOB
F.O.B. Related Instructions
Opt
AtMax 1
To specify transportation instructions relating to shipment
180
AMT
Monetary Amount
Opt
GT 1
To indicate the total monetary amount
200
QTY
Quantity
Opt
GT 1
To specify quantity information
210
DTM
Date/Time Reference
Opt
GT 1
To specify pertinent dates and times
220
LDT
Lead Time
Opt
GT 1
To specify lead time for availability of products and services
230
PWK
Paperwork
Opt
GT 1
To identify the type or transmission or both of paperwork or supporting information
240
MTX
Text
Opt
GT 1
To specify textual data
N1
LOOP
Opt
GT 1
LM
LOOP
Opt
GT 1
PO1
LOOP
Opt
GT 1
SLN
LOOP
Opt
GT 1
N1
LOOP
Opt
GT 1
LM
LOOP
Opt
GT 1
1900
SE
Transaction Set Trailer
Mandatory
AtMax 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Elements

PositionElementNameRequirementTypeMin/MaxRepeat
1
143
Transaction Set Identifier CodeMandatoryID3/31
2
329
Transaction Set Control NumberMandatoryAlphanumeric4/91
3
1705
Implementation Convention ReferenceOptAlphanumeric1/351