EDI 138 Educational Testing And Prospect Request And Report

This X12 Transaction Set contains the format and establishes the data contents of the Educational Testing and Prospect Request and Report Transaction Set (138) for use within the context of an Electronic Data Interchange (EDI) environment. This standard can be used by educational institutions and employers to request and receive results of testing programs from testing services and prospective student information from prospect services. Each transaction may include one prospect's identification, demographic information, academic background, goals and preferences, test identification, testing conditions, scoring results, and test normalization analysis including national, regional, and local norms.

Segments

Position

Segment

Name

Max use

100

Transaction Set Header

Mandatory

AtMax 1

To indicate the start of a transaction set and to assign a control number

200

BGN

Beginning Segment

Mandatory

AtMax 1

To indicate the beginning of a transaction set

300

ERP

Educational Record Purpose

Mandatory

AtMax 1

To indicate the type of educational record or information being requested or being sent and to specify conditions under which it is being requested or was sent

400

REF

Reference Information

Mandatory

AtMax 1

To specify identifying information

LOOP

Mandatory

AtMax 2

500

Party Identification

Mandatory

AtMax 1

To identify a party by type of organization, name, and code

600

Party Location

Opt

AtMax 1

To specify the location of the named party

700

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

800

PER

Administrative Communications Contact

Opt

AtMax 1

To identify a person or office to whom administrative communications should be directed

IN1

LOOP

Mandatory

AtMax 10

100

IN1

Individual Identification

Mandatory

AtMax 1

To provide identification of an individual or entity

200

IN2

Individual Name Structure Components

Mandatory

AtMax 10

To sequence individual name components for maximum specificity

300

REF

Reference Information

Opt

AtMax 5

To specify identifying information

350

SSE

Entry and Exit Information

Opt

AtMax 1

To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution

400

DMG

Demographic Information

Opt

AtMax 1

To supply demographic information

500

IND

Additional Individual Demographic Information

Opt

AtMax 1

To provide additional demographic information to the receiving school, institution, or agency to assist in identifying the particular student

600

LUI

Language Use

Opt

AtMax 5

To specify language, type of usage, and proficiency or fluency

700

Party Location

Opt

AtMax 1

To specify the location of the named party

800

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

900

COM

Communication Contact Information

Opt

AtMax 5

To specify a communication contact number

1000

RQS

Request for Information

Opt

GT 1

To identify a question and a reply

1100

SCA

Statistical Category Analysis

Opt

GT 1

To specify statistical norms and related information associated with testing programs

EMS

LOOP

Opt

AtMax 10

1200

EMS

Employment Position

Opt

AtMax 1

To describe employment position

1300

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

1400

DTP

Date or Time or Period

Opt

AtMax 1

To specify any or all of a date, a time, or a time period

TST

LOOP

Opt

GT 1

1500

TST

Test Score Record

Opt

AtMax 1

To provide information about national, regional, state, or local tests that a student has taken

SBT

LOOP

Opt

GT 1

1600

SBT

Subtest

Opt

AtMax 1

To provide information about subtests that the student has taken

1700

SRE

Test Scores

Opt

AtMax 5

To provide scores on tests that a student has taken

1800

MSG

Message Text

Opt

GT 1

To provide a free-form format that allows the transmission of text information

RAP

LOOP

Opt

GT 1

1900

RAP

Requirement, Attribute, and Proficiency

Opt

AtMax 1

To identify requirements, attributes, and proficiencies of students and/or courses

2000

EMS

Employment Position

Opt

AtMax 1

To describe employment position

SCA

LOOP

Opt

GT 1

2100

SCA

Statistical Category Analysis

Opt

AtMax 1

To specify statistical norms and related information associated with testing programs

2200

FOS

Field of Study

Opt

AtMax 1

To provide information about a course or field of study associated with an academic program

LOOP

Opt

AtMax 1

2300

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

2400

Party Location

Opt

AtMax 1

To specify the location of the named party

2500

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

2600

PER

Administrative Communications Contact

Opt

AtMax 1

To identify a person or office to whom administrative communications should be directed

DEG

LOOP

Opt

AtMax 5

2700

DEG

Degree Record

Opt

AtMax 1

To provide information about an educational institution's academic award

2800

FOS

Field of Study

Opt

AtMax 5

To provide information about a course or field of study associated with an academic program

SST

LOOP

Opt

AtMax 10

2900

SST

Student Academic Status

Opt

AtMax 1

To provide information concerning the student's eligibility to return to the reporting institution, enrollment status, residency for fee purposes, and date and type or status of high school graduation

3000

SSE

Entry and Exit Information

Opt

AtMax 1

To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution

3100

SUM

Academic Summary

Opt

AtMax 1

To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

3200

FOS

Field of Study

Opt

GT 1

To provide information about a course or field of study associated with an academic program

3250

RQS

Request for Information

Opt

GT 1

To identify a question and a reply

LOOP

Opt

AtMax 1

3300

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

3400

Party Location

Opt

AtMax 1

To specify the location of the named party

3500

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

3570

COM

Communication Contact Information

Opt

AtMax 5

To specify a communication contact number

PCL

LOOP

Opt

AtMax 25

3600

PCL

Previous College

Opt

AtMax 1

To provide the receiving educational institution or agency with information concerning the student's previous postsecondary education experience

3700

Party Location

Opt

AtMax 1

To specify the location of the named party

3800

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

3900

SSE

Entry and Exit Information

Opt

AtMax 1

To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution

4000

FOS

Field of Study

Opt

GT 1

To provide information about a course or field of study associated with an academic program

DEG

LOOP

Opt

AtMax 10

4100

DEG

Degree Record

Opt

AtMax 1

To provide information about an educational institution's academic award

4200

SUM

Academic Summary

Opt

AtMax 1

To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

4300

FOS

Field of Study

Opt

AtMax 30

To provide information about a course or field of study associated with an academic program

ATV

LOOP

Opt

GT 1

4400

ATV

Student Activities and Awards

Opt

AtMax 1

To identify the activities in which a student has been involved, awards and honors the student has received, significant achievements, including employment, or publications

4500

EMS

Employment Position

Opt

AtMax 1

To describe employment position

4600

DTP

Date or Time or Period

Opt

AtMax 1

To specify any or all of a date, a time, or a time period

4700

Transaction Set Trailer

Mandatory

AtMax 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Elements

Position	Element	Name	Requirement	Type	Min/Max	Repeat

1	143	Transaction Set Identifier Code	Mandatory	ID	3/3	1

2	329	Transaction Set Control Number	Mandatory	Alphanumeric	4/9	1

3	1705	Implementation Convention Reference	Opt	Alphanumeric	1/35	1

EDI Dictionary

EDI 138 Educational Testing And Prospect Request And Report

Segments

Elements