EDI 196 Contractor Cost Data Reporting

This X12 Transaction Set contains the format and establishes the data contents of the Contractor Cost Data Reporting Transaction Set (196) for use within the context of an Electronic Data Interchange (EDI) environment.This transaction set can be used to support contractor cost reporting requirements for actual costs and estimates at completion associated with major research and development (R&D) and production contracts or programs. This includes nonrecurring and recurring costs by work breakdown structure elements summarizing all activities on a contract or proposal; non recurring and recurring functional cost or hour categories for selected work breakdown structure elements; progress curve (learning curve) information detailing unit or average lot data by functional cost or hour categories; and summary contractor business base information such as indirect expenses, rates, and resources. This information can be used to evaluate contractor proposals, make cost projections of a given program, develop historical data bases to develop statistical techniques, and make independent cost analysis of new acquisitions. This transaction set can be used to convey proposed, initial, progress, updated, or final (end of contract) cost information.

Segments

Position

Segment

Name

Max use

100

Transaction Set Header

Mandatory

AtMax 1

To indicate the start of a transaction set and to assign a control number

200

BCM

Beginning Segment for Contractor Cost Data Reporting

Mandatory

AtMax 1

To indicate the beginning of the contractor cost data reports and transmit identifying numbers, descriptions, action codes, program and contract type, funding identification, and security level

300

DTP

Date or Time or Period

Opt

GT 1

To specify any or all of a date, a time, or a time period

400

REF

Reference Information

Opt

GT 1

To specify identifying information

LOOP

Mandatory

GT 1

600

Party Identification

Mandatory

AtMax 1

To identify a party by type of organization, name, and code

700

Additional Name Information

Opt

AtMax 2

To specify additional names

800

Party Location

Opt

AtMax 2

To specify the location of the named party

900

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

G61

LOOP

Opt

GT 1

1000

G61

Contact

Opt

AtMax 1

To identify a person or office to whom communications should be directed

1100

DTM

Date/Time Reference

Opt

GT 1

To specify pertinent dates and times

LOOP

Mandatory

GT 1

100

Hierarchical Level

Mandatory

AtMax 1

To identify dependencies among and the content of hierarchically related groups of data segments

200

CRT

Contractor Report Type

Opt

AtMax 1

To identify the contractor report type, type of units reported, status information, and related reporting details

300

BSD

Breakdown Structure Description

Opt

AtMax 1

To define discrete line items within industry or government reports

400

CLI

Cost Line Item

Opt

AtMax 1

To identify the cost line items associated with a specific reporting structure reference (i.e., a work breakdown structure) or summary project level reference

500

CAL

Calendar

Opt

AtMax 1

To identify the calendar and working shift details for the plan or schedule

600

REF

Reference Information

Opt

GT 1

To specify identifying information

700

AMT

Monetary Amount Information

Opt

GT 1

To indicate the total monetary amount

800

QTY

Quantity Information

Opt

GT 1

To specify quantity information

900

RPA

Rate Amounts or Percents

Opt

GT 1

To identify rate amounts or percents for a specific cost or other line item

1000

PCT

Percent Amounts

Opt

GT 1

To qualify percent amounts and supply percent amounts

1100

DTM

Date/Time Reference

Opt

GT 1

To specify pertinent dates and times

1200

PID

Product/Item Description

Opt

GT 1

To describe a product or process in coded or free-form format

1300

MEA

Measurements

Opt

GT 1

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights(See Figures Appendix for example of use of C001)

1400

MSG

Message Text

Opt

GT 1

To provide a free-form format that allows the transmission of text information

LOOP

Opt

GT 1

1500

Pricing Data

Opt

AtMax 1

To describe the pricing basic input detail

1600

REF

Reference Information

Opt

GT 1

To specify identifying information

1700

PDD

Pricing Data Detail

Opt

GT 1

To provide the rates, direct input, and pricing factors for each element of work, cross-referenced to an applicable request or submission

1800

MSG

Message Text

Opt

GT 1

To provide a free-form format that allows the transmission of text information

2000

Transaction Set Trailer

Mandatory

AtMax 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Elements

Position	Element	Name	Requirement	Type	Min/Max	Repeat

1	143	Transaction Set Identifier Code	Mandatory	ID	3/3	1

2	329	Transaction Set Control Number	Mandatory	Alphanumeric	4/9	1

3	1705	Implementation Convention Reference	Opt	Alphanumeric	1/35	1

EDI Dictionary

EDI 196 Contractor Cost Data Reporting

Segments

Elements