EDI 861 Receiving Advice Acceptance Certificate

This X12 Transaction Set contains the format and establishes the data contents of the Receiving Advice/Acceptance Certificate Transaction Set (861) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the notification of receipt or formal acceptance of goods and services.

Segments

Position

Segment

Name

Max use

100

Transaction Set Header

Mandatory

AtMax 1

To indicate the start of a transaction set and to assign a control number

200

BRA

Beginning Segment for Receiving Advice or Acceptance Certificate

Mandatory

AtMax 1

To indicate the beginning of a Receiving Advice or Acceptance Certificate Transaction Set and transmit an identifying number, date, and time

400

CUR

Currency

Opt

AtMax 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

500

REF

Reference Information

Opt

GT 1

To specify identifying information

600

PER

Administrative Communications Contact

Opt

AtMax 3

To identify a person or office to whom administrative communications should be directed

700

DTM

Date/Time Reference

Mandatory

AtMax 10

To specify pertinent dates and times

800

PRF

Purchase Order Reference

Opt

AtMax 25

To provide reference to a specific purchase order

900

TD1

Carrier Details (Quantity and Weight)

Opt

AtMax 2

To specify the transportation details relative to commodity, weight, and quantity

1000

TD5

Carrier Details (Routing Sequence/Transit Time)

Opt

AtMax 12

To specify the carrier and sequence of routing and provide transit time information

1100

TD3

Carrier Details (Equipment)

Opt

AtMax 12

To specify transportation details relating to the equipment used by the carrier

1200

TD4

Carrier Details (Special Handling, or Hazardous Materials, or Both)

Opt

AtMax 5

To specify transportation special handling requirements, or hazardous materials information, or both

1250

MEA

Measurements

Opt

AtMax 40

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights(See Figures Appendix for example of use of C001)

LOOP

Opt

AtMax 200

1300

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

1400

Additional Name Information

Opt

AtMax 2

To specify additional names

1500

Party Location

Opt

AtMax 2

To specify the location of the named party

1600

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

1700

REF

Reference Information

Opt

AtMax 100

To specify identifying information

1800

PER

Administrative Communications Contact

Opt

AtMax 3

To identify a person or office to whom administrative communications should be directed

1900

FOB

F.O.B. Related Instructions

Opt

AtMax 1

To specify transportation instructions relating to shipment

LOOP

Opt

AtMax 10

2000

Code Source Information

Opt

AtMax 1

To transmit standard code list identification information

2100

Industry Code Identification

Mandatory

AtMax 100

To identify standard industry codes

FA1

LOOP

Opt

GT 1

2200

FA1

Type of Financial Accounting Data

Opt

AtMax 1

To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

2300

FA2

Accounting Data

Mandatory

GT 1

To specify the detailed accounting data

RCD

LOOP

Opt

AtMax 200000

100

RCD

Receiving Conditions

Opt

AtMax 1

To report receiving conditions and specify contested quantities

200

SN1

Item Detail (Shipment)

Opt

AtMax 1

To specify line-item detail relative to shipment

300

CUR

Currency

Opt

AtMax 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

400

LIN

Item Identification

Opt

AtMax 100

To specify basic item identification data

500

PID

Product/Item Description

Opt

AtMax 1000

To describe a product or process in coded or free-form format

600

PO4

Item Physical Details

Opt

AtMax 100

To specify the physical qualities, packaging, weights, and dimensions relating to the item

700

REF

Reference Information

Opt

AtMax 12

To specify identifying information

800

PER

Administrative Communications Contact

Opt

AtMax 3

To identify a person or office to whom administrative communications should be directed

900

DTM

Date/Time Reference

Opt

AtMax 10

To specify pertinent dates and times

1000

PRF

Purchase Order Reference

Opt

AtMax 25

To provide reference to a specific purchase order

1100

MEA

Measurements

Opt

GT 1

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights(See Figures Appendix for example of use of C001)

1200

FOB

F.O.B. Related Instructions

Opt

AtMax 1

To specify transportation instructions relating to shipment

1300

TD1

Carrier Details (Quantity and Weight)

Opt

AtMax 20

To specify the transportation details relative to commodity, weight, and quantity

1400

TD5

Carrier Details (Routing Sequence/Transit Time)

Opt

AtMax 12

To specify the carrier and sequence of routing and provide transit time information

1500

TD3

Carrier Details (Equipment)

Opt

AtMax 12

To specify transportation details relating to the equipment used by the carrier

1600

TD4

Carrier Details (Special Handling, or Hazardous Materials, or Both)

Opt

AtMax 5

To specify transportation special handling requirements, or hazardous materials information, or both

1700

SAC

Service, Promotion, Allowance, or Charge Information

Opt

AtMax 10

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

1800

MAN

Marks and Numbers Information

Opt

GT 1

To indicate identifying marks and numbers for shipping containers

LOOP

Opt

AtMax 10

1850

Code Source Information

Opt

AtMax 1

To transmit standard code list identification information

1860

Industry Code Identification

Mandatory

AtMax 100

To identify standard industry codes

SLN

LOOP

Opt

AtMax 100

1900

SLN

Subline Item Detail

Opt

AtMax 1

To specify product subline detail item data

2000

PID

Product/Item Description

Opt

AtMax 1000

To describe a product or process in coded or free-form format

2030

NM1

Individual or Organizational Name

Opt

AtMax 1

To supply the full name of an individual or organizational entity

LOOP

Opt

AtMax 10

2050

Code Source Information

Opt

AtMax 1

To transmit standard code list identification information

2060

Industry Code Identification

Mandatory

AtMax 100

To identify standard industry codes

LOOP

Opt

AtMax 200

2100

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

2200

Additional Name Information

Opt

AtMax 2

To specify additional names

2300

Party Location

Opt

AtMax 2

To specify the location of the named party

2400

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

2500

REF

Reference Information

Opt

AtMax 100

To specify identifying information

2600

PER

Administrative Communications Contact

Opt

AtMax 3

To identify a person or office to whom administrative communications should be directed

2700

FOB

F.O.B. Related Instructions

Opt

AtMax 1

To specify transportation instructions relating to shipment

FA1

LOOP

Opt

GT 1

2800

FA1

Type of Financial Accounting Data

Opt

AtMax 1

To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

2900

FA2

Accounting Data

Mandatory

GT 1

To specify the detailed accounting data

100

CTT

Transaction Totals

Opt

AtMax 1

To transmit a hash total for a specific element in the transaction set

200

Transaction Set Trailer

Mandatory

AtMax 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Elements

Position	Element	Name	Requirement	Type	Min/Max	Repeat

1	143	Transaction Set Identifier Code	Mandatory	ID	3/3	1

2	329	Transaction Set Control Number	Mandatory	Alphanumeric	4/9	1

3	1705	Implementation Convention Reference	Opt	Alphanumeric	1/35	1

EDI Dictionary

EDI 861 Receiving Advice Acceptance Certificate

Segments

Elements