EDI 856 Ship Notice Manifest

This X12 Transaction Set contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Segments

Position

Segment

Name

Max use

100

Transaction Set Header

Mandatory

AtMax 1

To indicate the start of a transaction set and to assign a control number

200

BSN

Beginning Segment for Ship Notice

Mandatory

AtMax 1

To transmit identifying numbers, dates, and other basic data relating to the transaction set

400

DTM

Date/Time Reference

Opt

AtMax 10

To specify pertinent dates and times

LOOP

Mandatory

AtMax 200000

100

Hierarchical Level

Mandatory

AtMax 1

To identify dependencies among and the content of hierarchically related groups of data segments

200

LIN

Item Identification

Opt

AtMax 1

To specify basic item identification data

300

SN1

Item Detail (Shipment)

Opt

AtMax 1

To specify line-item detail relative to shipment

400

SLN

Subline Item Detail

Opt

AtMax 1000

To specify product subline detail item data

500

PRF

Purchase Order Reference

Opt

AtMax 1

To provide reference to a specific purchase order

600

PO4

Item Physical Details

Opt

AtMax 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

700

PID

Product/Item Description

Opt

AtMax 200

To describe a product or process in coded or free-form format

800

MEA

Measurements

Opt

AtMax 40

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights(See Figures Appendix for example of use of C001)

900

PWK

Paperwork

Opt

AtMax 25

To identify the type or transmission or both of paperwork or supporting information

1000

PKG

Marking, Packaging, Loading

Opt

AtMax 25

To describe marking, packaging, loading, and unloading requirements

1100

TD1

Carrier Details (Quantity and Weight)

Opt

AtMax 20

To specify the transportation details relative to commodity, weight, and quantity

1200

TD5

Carrier Details (Routing Sequence/Transit Time)

Opt

AtMax 12

To specify the carrier and sequence of routing and provide transit time information

TD3

LOOP

Opt

AtMax 12

1300

TD3

Carrier Details (Equipment)

Opt

AtMax 1

To specify transportation details relating to the equipment used by the carrier

1350

AT9

Trailer or Container Dimension and Weight

Opt

AtMax 1

To specify trailer or container dimensions

1400

TD4

Carrier Details (Special Handling, or Hazardous Materials, or Both)

Opt

AtMax 5

To specify transportation special handling requirements, or hazardous materials information, or both

1450

TSD

Trailer Shipment Details

Opt

AtMax 1

To specify details of shipments on a trailer

1500

REF

Reference Information

Opt

GT 1

To specify identifying information

1510

PER

Administrative Communications Contact

Opt

AtMax 3

To identify a person or office to whom administrative communications should be directed

LH1

LOOP

Opt

AtMax 100

1520

LH1

Hazardous Identification Information

Opt

AtMax 1

To specify the hazardous commodity identification reference number and quantity

1530

LH2

Hazardous Classification Information

Opt

AtMax 4

To specify the hazardous notation and endorsement information

1540

LH3

Hazardous Material Shipping Name Information

Opt

AtMax 12

To specify the hazardous material shipping name and additional descriptive requirements

1550

LFH

Free-form Hazardous Material Information

Opt

AtMax 20

To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

1560

LEP

EPA Required Data

Opt

GT 1

To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

1570

LH4

Canadian Dangerous Requirements

Opt

AtMax 4

To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

1580

LHT

Transborder Hazardous Requirements

Opt

AtMax 3

To specify the placard information required by the second government agency when shipment is to cross into another country

1590

LHR

Hazardous Material Identifying Reference Numbers

Opt

AtMax 10

To transmit specific hazardous material reference numbers

1600

PER

Administrative Communications Contact

Opt

AtMax 5

To identify a person or office to whom administrative communications should be directed

1610

LHE

Empty Equipment Hazardous Material Information

Opt

AtMax 1

To specify the "last contained" hazardous shipping name, placard notation, and reference numbers for empty equipment

CLD

LOOP

Opt

AtMax 200

1700

CLD

Load Detail

Opt

AtMax 1

To specify the number of material loads shipped

1800

REF

Reference Information

Opt

AtMax 200

To specify identifying information

1850

DTP

Date or Time or Period

Opt

AtMax 1

To specify any or all of a date, a time, or a time period

1900

MAN

Marks and Numbers Information

Opt

GT 1

To indicate identifying marks and numbers for shipping containers

2000

DTM

Date/Time Reference

Opt

AtMax 10

To specify pertinent dates and times

2100

FOB

F.O.B. Related Instructions

Opt

AtMax 1

To specify transportation instructions relating to shipment

2150

PAL

Pallet Type and Load Characteristics

Opt

AtMax 1

To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet

LOOP

Opt

AtMax 200

2200

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

2300

Additional Name Information

Opt

AtMax 2

To specify additional names

2400

Party Location

Opt

AtMax 2

To specify the location of the named party

2500

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

2600

REF

Reference Information

Opt

AtMax 12

To specify identifying information

2700

PER

Administrative Communications Contact

Opt

AtMax 3

To identify a person or office to whom administrative communications should be directed

2800

FOB

F.O.B. Related Instructions

Opt

AtMax 1

To specify transportation instructions relating to shipment

2900

SDQ

Destination Quantity

Opt

AtMax 50

To specify destination and quantity detail

3000

ETD

Excess Transportation Detail

Opt

AtMax 1

To specify information relating to premium transportation

3100

CUR

Currency

Opt

AtMax 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

SAC

LOOP

Opt

GT 1

3200

SAC

Service, Promotion, Allowance, or Charge Information

Opt

AtMax 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

3250

CUR

Currency

Opt

AtMax 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

3300

Furnished Goods and Services

Opt

AtMax 1

To specify information related to furnished material, equipment, property, information, and services

3350

YNQ

Yes/No Question

Opt

AtMax 10

To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

LOOP

Opt

AtMax 10

3400

Code Source Information

Opt

AtMax 1

To transmit standard code list identification information

3500

Industry Code Identification

Mandatory

AtMax 100

To identify standard industry codes

LOOP

Opt

GT 1

3600

Vessel Identification

Opt

AtMax 1

To provide vessel details and voyage number

3700

Port or Terminal

Opt

GT 1

Contractual or operational port or point relevant to the movement of the cargo

3800

DTM

Date/Time Reference

Opt

GT 1

To specify pertinent dates and times

100

CTT

Transaction Totals

Opt

AtMax 1

To transmit a hash total for a specific element in the transaction set

200

Transaction Set Trailer

Mandatory

AtMax 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Elements

Position	Element	Name	Requirement	Type	Min/Max	Repeat

1	143	Transaction Set Identifier Code	Mandatory	ID	3/3	1

2	329	Transaction Set Control Number	Mandatory	Alphanumeric	4/9	1

3	1705	Implementation Convention Reference	Opt	Alphanumeric	1/35	1

EDI Dictionary

EDI 856 Ship Notice Manifest

Segments

Elements