EDI 511 Requisition

This X12 Transaction Set contains the format and establishes the data contents of the Requisition Transaction Set (511) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to requisition needed material and equipment from a supply distribution system for immediate consumption or stockage against projected requirements. The originator can also use this transaction set to amend or terminate the original requisition. This transaction set may be used to convey a description and quantity of the required material, delivery and billing information, and other logistics information necessary to evaluate and meet the material needs of the originator. This transaction set is not used to establish a contractual relationship between trading partners, and may precede the use of a purchase order.

Segments

Position

Segment

Name

Max use

100

Transaction Set Header

Mandatory

AtMax 1

To indicate the start of a transaction set and to assign a control number

200

Beginning Segment for Material Management

Mandatory

AtMax 1

To indicate the beginning of a material management transaction and transmit identifying numbers and dates

300

G62

Date/Time

Opt

AtMax 10

To specify pertinent dates and times

400

NTE

Note/Special Instruction

Opt

AtMax 10

To transmit information in a free-form format, if necessary, for comment or special instruction

LOOP

Opt

AtMax 50

500

Code Source Information

Opt

AtMax 1

To transmit standard code list identification information

600

Industry Code Identification

Mandatory

AtMax 100

To identify standard industry codes

LOOP

Mandatory

AtMax 20

700

Party Identification

Mandatory

AtMax 1

To identify a party by type of organization, name, and code

800

Additional Name Information

Opt

AtMax 2

To specify additional names

900

Party Location

Opt

AtMax 2

To specify the location of the named party

1000

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

1100

G61

Contact

Opt

AtMax 5

To identify a person or office to whom communications should be directed

LOOP

Opt

GT 1

100

Transaction Set Line Number

Opt

AtMax 1

To reference a line number in a transaction set

200

Extended Reference Information

Mandatory

GT 1

To transmit identifying information as specified by the Reference Identification Qualifier

300

PO1

Baseline Item Data

Opt

GT 1

To specify basic and most frequently used line item data

500

PWK

Paperwork

Opt

AtMax 1

To identify the type or transmission or both of paperwork or supporting information

600

Demand Detail

Opt

AtMax 100

To describe the type of demand and the intended use of material

700

Furnished Goods and Services

Opt

AtMax 1

To specify information related to furnished material, equipment, property, information, and services

800

G62

Date/Time

Opt

AtMax 20

To specify pertinent dates and times

900

MAN

Marks and Numbers Information

Opt

AtMax 5

To indicate identifying marks and numbers for shipping containers

1000

LIN

Item Identification

Opt

GT 1

To specify basic item identification data

1050

MEA

Measurements

Opt

GT 1

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights(See Figures Appendix for example of use of C001)

1100

G69

Line Item Detail - Description

Opt

GT 1

To describe an item in free-form format

1200

NTE

Note/Special Instruction

Opt

GT 1

To transmit information in a free-form format, if necessary, for comment or special instruction

LOOP

Opt

AtMax 50

1300

Code Source Information

Opt

AtMax 1

To transmit standard code list identification information

1400

Industry Code Identification

Mandatory

AtMax 100

To identify standard industry codes

QTY

LOOP

Opt

GT 1

1500

QTY

Quantity Information

Opt

AtMax 1

To specify quantity information

LOOP

Opt

AtMax 50

1600

Code Source Information

Opt

AtMax 1

To transmit standard code list identification information

1700

Industry Code Identification

Mandatory

AtMax 100

To identify standard industry codes

LOOP

Opt

AtMax 100

1800

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

1900

Additional Name Information

Opt

AtMax 2

To specify additional names

2000

Party Location

Opt

AtMax 2

To specify the location of the named party

2100

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

2150

G61

Contact

Opt

AtMax 5

To identify a person or office to whom communications should be directed

REF

LOOP

Opt

GT 1

2200

REF

Reference Information

Opt

AtMax 1

To specify identifying information

2300

G62

Date/Time

Opt

AtMax 10

To specify pertinent dates and times

2400

Extended Reference Information

Opt

GT 1

To transmit identifying information as specified by the Reference Identification Qualifier

2500

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

2600

Port or Terminal

Opt

AtMax 1

Contractual or operational port or point relevant to the movement of the cargo

LOOP

Opt

AtMax 50

2700

Code Source Information

Opt

AtMax 1

To transmit standard code list identification information

2800

Industry Code Identification

Mandatory

AtMax 100

To identify standard industry codes

FA1

LOOP

Opt

GT 1

2850

FA1

Type of Financial Accounting Data

Opt

AtMax 1

To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

2860

FA2

Accounting Data

Mandatory

GT 1

To specify the detailed accounting data

2900

Transaction Set Trailer

Mandatory

AtMax 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Elements

Position	Element	Name	Requirement	Type	Min/Max	Repeat

1	143	Transaction Set Identifier Code	Mandatory	ID	3/3	1

2	329	Transaction Set Control Number	Mandatory	Alphanumeric	4/9	1

3	1705	Implementation Convention Reference	Opt	Alphanumeric	1/35	1

EDI Dictionary

EDI 511 Requisition

Segments

Elements