EDI 561 Contract Abstract

This X12 Transaction Set contains the format and establishes the data contents of the Contract Abstract Transaction Set (561) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to abstract a new contract, abstract a change in terms of a previously abstracted contract, or to correct a previously transmitted abstract. This bi-directional transaction set includes the information necessary to administer a contract, including modifications and corrections to that contract, and provides an acknowledgment mechanism to enable management of the contract administration process. This transaction set is typically used internally within a business entity as a post-award management report, when the purchasing and contract administration functions are separated within that entity.

Segments

Position

Segment

Name

Max use

100

Transaction Set Header

Mandatory

AtMax 1

To indicate the start of a transaction set and to assign a control number

200

BGN

Beginning Segment

Mandatory

AtMax 1

To indicate the beginning of a transaction set

300

Extended Reference Information

Opt

AtMax 1

To transmit identifying information as specified by the Reference Identification Qualifier

LOOP

Opt

GT 1

400

Code Source Information

Opt

AtMax 1

To transmit standard code list identification information

500

Industry Code Identification

Mandatory

AtMax 100

To identify standard industry codes

LOOP

Opt

GT 1

600

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

700

Additional Name Information

Opt

AtMax 2

To specify additional names

800

Party Location

Opt

AtMax 2

To specify the location of the named party

900

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

1000

G61

Contact

Opt

AtMax 1

To identify a person or office to whom communications should be directed

LOOP

Mandatory

GT 1

100

Hierarchical Level

Mandatory

AtMax 1

To identify dependencies among and the content of hierarchically related groups of data segments

200

Contract Summary

Opt

AtMax 1

To provide information about a contract

300

G62

Date/Time

Opt

AtMax 2

To specify pertinent dates and times

400

ITD

Terms of Sale/Deferred Terms of Sale

Opt

GT 1

To specify terms of sale

500

PO1

Baseline Item Data

Opt

AtMax 1

To specify basic and most frequently used line item data

600

SLN

Subline Item Detail

Opt

AtMax 1

To specify product subline detail item data

700

Extended Reference Information

Opt

AtMax 10

To transmit identifying information as specified by the Reference Identification Qualifier

800

AMT

Monetary Amount Information

Opt

AtMax 1

To indicate the total monetary amount

900

PCT

Percent Amounts

Opt

AtMax 2

To qualify percent amounts and supply percent amounts

1000

PID

Product/Item Description

Opt

AtMax 10

To describe a product or process in coded or free-form format

FA1

LOOP

Opt

GT 1

1110

FA1

Type of Financial Accounting Data

Opt

AtMax 1

To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

1120

FA2

Accounting Data

Mandatory

GT 1

To specify the detailed accounting data

1200

AMT

Monetary Amount Information

Opt

AtMax 2

To indicate the total monetary amount

1300

Extended Reference Information

Opt

AtMax 1

To transmit identifying information as specified by the Reference Identification Qualifier

LOOP

Opt

GT 1

1400

Code Source Information

Opt

AtMax 1

To transmit standard code list identification information

1500

Industry Code Identification

Mandatory

AtMax 100

To identify standard industry codes

LOOP

Opt

GT 1

1600

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

1700

Additional Name Information

Opt

AtMax 2

To specify additional names

1800

Party Location

Opt

AtMax 2

To specify the location of the named party

1900

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

2000

G61

Contact

Opt

AtMax 1

To identify a person or office to whom communications should be directed

SCH

LOOP

Opt

GT 1

2100

SCH

Line Item Schedule

Opt

AtMax 1

To specify the data for scheduling a specific line-item

LOOP

Opt

GT 1

2200

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

2300

Additional Name Information

Opt

AtMax 2

To specify additional names

2400

Party Location

Opt

AtMax 2

To specify the location of the named party

2500

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

RRE

LOOP

Opt

GT 1

2600

RRE

Contract Related Error Reporting

Opt

AtMax 1

To specify rejection information

2700

REF

Reference Information

Opt

GT 1

To specify identifying information

2800

PO1

Baseline Item Data

Opt

GT 1

To specify basic and most frequently used line item data

2900

DTM

Date/Time Reference

Opt

GT 1

To specify pertinent dates and times

100

CTT

Transaction Totals

Opt

AtMax 1

To transmit a hash total for a specific element in the transaction set

200

Transaction Set Trailer

Mandatory

AtMax 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Elements

Position	Element	Name	Requirement	Type	Min/Max	Repeat

1	143	Transaction Set Identifier Code	Mandatory	ID	3/3	1

2	329	Transaction Set Control Number	Mandatory	Alphanumeric	4/9	1

3	1705	Implementation Convention Reference	Opt	Alphanumeric	1/35	1

EDI Dictionary

EDI 561 Contract Abstract

Segments

Elements