EDI 848 Material Safety Data Sheet

This X12 Transaction Set contains the format and establishes the data contents of the Material Safety Data Sheet Transaction Set (848) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to communicate chemical characteristics, hazards, and precautions for the safe handling and use of a material. The transaction set is intended to convey the information required for a Material Safety Data Sheet (MSDS) as defined by the Occupational Safety and Health Administration (OSHA) Hazard Communication Standard, 29 CFR 1910.1200 in the United States, and Workplace Hazardous Materials Information System (WHIMS) in Canada, and various state, province, and local requirements under right-to-know legislation.The MSDS provides the receiver with detailed information concerning material identity, emergency response, chemical and physical characteristics, toxicology, and industrial hygiene procedures.State and federal law dictate who is obligated to provide the MSDS and to whom it should be issued. In addition, third-party providers or others with no statutory obligation may voluntarily provide an MSDS to anyone.This transaction set allows for transmission of MSDS data in a structured, unstructured, or semi-structured form.CAUTION: With this transaction set, text format is critical due to the MSDS's primary role as a vehicle for hazards communication. The risk if this information is not transmitted clearly and accurately could be harmful to human life, harmful to the environment, could cause mishandling of product, could result in regulatory non-compliance, and could result in liability.Trading partners need to agree on how to interpret, store, and display/print MSDS text, especially text contained in the MSG and SD1 segments. For example, a sender may wish to format text so that one print line is mapped to one MSG segment. Segment terminator and data element delimiter characters shall not appear in any MSDS data.WARNING: Alteration of the original document will occur if the EDI translator or application software converts characters to uppercase. This may adversely affect the appearance, effectiveness, clarity, readability, and communicability of the printed MSDS document.

Segments

Position

Segment

Name

Max use

100

Transaction Set Header

Mandatory

AtMax 1

To indicate the start of a transaction set and to assign a control number

200

BMS

Beginning Segment For Material Safety Data Sheet

Mandatory

AtMax 1

To indicate the beginning of the Material Safety Data Sheet Transaction Set, identify the distinct type of report, and transmit key identifying numbers and dates relating to that report

300

NTE

Note/Special Instruction

Opt

GT 1

To transmit information in a free-form format, if necessary, for comment or special instruction

400

REF

Reference Information

Opt

GT 1

To specify identifying information

500

DTM

Date/Time Reference

Opt

GT 1

To specify pertinent dates and times

LOOP

Opt

GT 1

600

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

700

Additional Name Information

Opt

GT 1

To specify additional names

800

Party Location

Opt

GT 1

To specify the location of the named party

900

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

1000

REF

Reference Information

Opt

GT 1

To specify identifying information

1100

PER

Administrative Communications Contact

Opt

GT 1

To identify a person or office to whom administrative communications should be directed

LIN

LOOP

Opt

GT 1

100

LIN

Item Identification

Opt

AtMax 1

To specify basic item identification data

200

PID

Product/Item Description

Opt

GT 1

To describe a product or process in coded or free-form format

MSS

LOOP

Opt

GT 1

300

MSS

Material Safety Data Sheet Section Information

Opt

AtMax 1

To identify the report section

400

MEA

Measurements

Opt

GT 1

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights(See Figures Appendix for example of use of C001)

500

MSG

Message Text

Opt

GT 1

To provide a free-form format that allows the transmission of text information

SD1

LOOP

Opt

GT 1

600

SD1

Safety Data

Opt

AtMax 1

To provide safety data information to recipients of the transaction, including identification of the hazard that the material being described represents, and the organization or party which declared this material to be a hazard or established exposure limits or other guidelines for that material

700

MEA

Measurements

Opt

GT 1

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights(See Figures Appendix for example of use of C001)

720

PKG

Marking, Packaging, Loading

Opt

GT 1

To describe marking, packaging, loading, and unloading requirements

740

TD4

Carrier Details (Special Handling, or Hazardous Materials, or Both)

Opt

GT 1

To specify transportation special handling requirements, or hazardous materials information, or both

800

MSG

Message Text

Opt

GT 1

To provide a free-form format that allows the transmission of text information

CID

LOOP

Opt

GT 1

1000

CID

Characteristic/Class ID

Opt

AtMax 1

To specify the general class or specific characteristic upon which test results are being reported or are to be taken

1100

MEA

Measurements

Mandatory

GT 1

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights(See Figures Appendix for example of use of C001)

LOOP

Opt

GT 1

1150

Transaction Set Line Number

Opt

AtMax 1

To reference a line number in a transaction set

1200

CID

Characteristic/Class ID

Opt

AtMax 1

To specify the general class or specific characteristic upon which test results are being reported or are to be taken

1300

MEA

Measurements

Opt

GT 1

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights(See Figures Appendix for example of use of C001)

1400

STA

Statistics

Opt

AtMax 1

To provide summary statistics related to a specific collection of test result values

1500

TMD

Test Method

Opt

AtMax 1

To describe the nature of the test performed

1600

MSG

Message Text

Opt

GT 1

To provide a free-form format that allows the transmission of text information

SD1

LOOP

Opt

GT 1

1700

SD1

Safety Data

Opt

AtMax 1

1800

MEA

Measurements

Opt

GT 1

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights(See Figures Appendix for example of use of C001)

1820

PKG

Marking, Packaging, Loading

Opt

GT 1

To describe marking, packaging, loading, and unloading requirements

1840

TD4

Carrier Details (Special Handling, or Hazardous Materials, or Both)

Opt

GT 1

To specify transportation special handling requirements, or hazardous materials information, or both

1900

MSG

Message Text

Opt

GT 1

To provide a free-form format that allows the transmission of text information

CID

LOOP

Opt

GT 1

2100

CID

Characteristic/Class ID

Opt

AtMax 1

To specify the general class or specific characteristic upon which test results are being reported or are to be taken

2200

MEA

Measurements

Mandatory

GT 1

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights(See Figures Appendix for example of use of C001)

200

Transaction Set Trailer

Mandatory

AtMax 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Elements

Position	Element	Name	Requirement	Type	Min/Max	Repeat

1	143	Transaction Set Identifier Code	Mandatory	ID	3/3	1

2	329	Transaction Set Control Number	Mandatory	Alphanumeric	4/9	1

3	1705	Implementation Convention Reference	Opt	Alphanumeric	1/35	1

EDI Dictionary

EDI 848 Material Safety Data Sheet

Segments

Elements