EDI 940 Warehouse Shipping Order

This X12 Transaction Set contains the format and establishes the data contents of the Warehouse Shipping Order Transaction Set (940) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to enable the depositor or other business party to advise a warehouse to make a shipment, confirm a shipment, or modify or cancel a previously transmitted shipping order.

Segments

Position

Segment

Name

Max use

100

Transaction Set Header

Mandatory

AtMax 1

To indicate the start of a transaction set and to assign a control number

200

W05

Shipping Order Identification

Mandatory

AtMax 1

To transmit identifying numbers and other basic data for this transaction set

0100

LOOP

Opt

AtMax 10

400

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

500

Additional Name Information

Opt

AtMax 2

To specify additional names

600

Party Location

Opt

AtMax 2

To specify the location of the named party

700

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

800

PER

Administrative Communications Contact

Opt

AtMax 5

To identify a person or office to whom administrative communications should be directed

900

Extended Reference Information

Opt

AtMax 10

To transmit identifying information as specified by the Reference Identification Qualifier

1000

G61

Contact

Opt

AtMax 3

To identify a person or office to whom communications should be directed

1100

G62

Date/Time

Opt

AtMax 10

To specify pertinent dates and times

1200

NTE

Note/Special Instruction

Opt

GT 1

To transmit information in a free-form format, if necessary, for comment or special instruction

1300

W09

Equipment and Temperature

Opt

AtMax 1

To relate equipment type and required temperatures

1400

W66

Warehouse Carrier Information

Opt

AtMax 1

To specify transportation instructions relating to shipment

1500

Special Handling Information

Opt

AtMax 5

To provide special handling information that may be necessary for safe handling of shipment

1530

Route Information

Opt

AtMax 13

To specify carrier and routing sequences and details

1560

BNX

Rail Shipment Information

Opt

AtMax 1

To transmit rail-specific shipment data

1565

PAL

Pallet Type and Load Characteristics

Opt

AtMax 1

To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet

0150

LOOP

Opt

AtMax 1

1570

TD3

Carrier Details (Equipment)

Opt

AtMax 1

To specify transportation details relating to the equipment used by the carrier

1580

AT9

Trailer or Container Dimension and Weight

Opt

AtMax 1

To specify trailer or container dimensions

0200

LOOP

Opt

AtMax 10

1600

Code Source Information

Opt

AtMax 1

To transmit standard code list identification information

1700

Industry Code Identification

Mandatory

AtMax 100

To identify standard industry codes

0300

LOOP

Opt

GT 1

Transaction Set Line Number

Opt

AtMax 1

To reference a line number in a transaction set

100

MAN

Marks and Numbers Information

Opt

GT 1

To indicate identifying marks and numbers for shipping containers

150

SDQ

Destination Quantity

Opt

GT 1

To specify destination and quantity detail

160

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

170

G62

Date/Time

Opt

AtMax 10

To specify pertinent dates and times

190

Extended Reference Information

Opt

GT 1

To transmit identifying information as specified by the Reference Identification Qualifier

0310

LOOP

Opt

GT 1

200

W01

Line Item Detail - Warehouse

Opt

AtMax 1

To transmit basic and most frequent shipment-related line-item data elements

225

SLN

Subline Item Detail

Opt

GT 1

To specify product subline detail item data

250

Special Handling Information

Opt

AtMax 1

To provide special handling information that may be necessary for safe handling of shipment

300

G69

Line Item Detail - Description

Opt

AtMax 5

To describe an item in free-form format

400

Extended Reference Information

Opt

GT 1

To transmit identifying information as specified by the Reference Identification Qualifier

450

NTE

Note/Special Instruction

Opt

GT 1

To transmit information in a free-form format, if necessary, for comment or special instruction

500

W20

Line Item Detail - Packing

Opt

AtMax 3

To specify packing details of the items shipped

700

QTY

Quantity Information

Opt

AtMax 10

To specify quantity information

800

AMT

Monetary Amount Information

Opt

GT 1

To indicate the total monetary amount

900

G62

Date/Time

Opt

AtMax 10

To specify pertinent dates and times

1000

G66

Transportation Instructions

Opt

AtMax 1

To specify transportation instructions relating to the shipment

1050

MEA

Measurements

Opt

GT 1

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights(See Figures Appendix for example of use of C001)

LOOP

Opt

GT 1

1100

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

1101

Additional Name Information

Opt

AtMax 1

To specify additional names

1102

Party Location

Opt

AtMax 1

To specify the location of the named party

1103

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

1120

PER

Administrative Communications Contact

Opt

AtMax 5

To identify a person or office to whom administrative communications should be directed

1140

LH2

Hazardous Classification Information

Opt

AtMax 6

To specify the hazardous notation and endorsement information

1160

LHR

Hazardous Material Identifying Reference Numbers

Opt

AtMax 1

To transmit specific hazardous material reference numbers

1180

LH6

Hazardous Certification

Opt

AtMax 5

To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

1190

PAL

Pallet Type and Load Characteristics

Opt

AtMax 1

To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet

0320

LOOP

Opt

AtMax 10

1200

Code Source Information

Opt

AtMax 1

To transmit standard code list identification information

1300

Industry Code Identification

Mandatory

AtMax 100

To identify standard industry codes

1350

Loop Header

Opt

AtMax 1

To indicate that the next segment begins a loop

0330

LOOP

Opt

GT 1

1400

Transaction Set Line Number

Opt

AtMax 1

To reference a line number in a transaction set

1500

Extended Reference Information

Opt

GT 1

To transmit identifying information as specified by the Reference Identification Qualifier

1600

G62

Date/Time

Opt

AtMax 10

To specify pertinent dates and times

1700

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

1750

SDQ

Destination Quantity

Opt

GT 1

To specify destination and quantity detail

0331

LOOP

Opt

AtMax 10

1800

Code Source Information

Opt

AtMax 1

To transmit standard code list identification information

1900

Industry Code Identification

Mandatory

AtMax 100

To identify standard industry codes

0332

LOOP

Opt

GT 1

2000

LH1

Hazardous Identification Information

Opt

AtMax 1

To specify the hazardous commodity identification reference number and quantity

2100

LH2

Hazardous Classification Information

Opt

AtMax 4

To specify the hazardous notation and endorsement information

2200

LH3

Hazardous Material Shipping Name Information

Opt

AtMax 10

To specify the hazardous material shipping name and additional descriptive requirements

2300

LFH

Free-form Hazardous Material Information

Opt

AtMax 20

To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

2400

LEP

EPA Required Data

Opt

AtMax 3

To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

2500

LH4

Canadian Dangerous Requirements

Opt

AtMax 1

To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

2600

LHT

Transborder Hazardous Requirements

Opt

AtMax 3

To specify the placard information required by the second government agency when shipment is to cross into another country

2700

LHR

Hazardous Material Identifying Reference Numbers

Opt

AtMax 10

To transmit specific hazardous material reference numbers

2800

PER

Administrative Communications Contact

Opt

AtMax 5

To identify a person or office to whom administrative communications should be directed

2850

Loop Trailer

Opt

AtMax 1

To indicate that the loop immediately preceding this segment is complete

0340

LOOP

Opt

GT 1

2900

FA1

Type of Financial Accounting Data

Opt

AtMax 1

To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

3000

FA2

Accounting Data

Mandatory

GT 1

To specify the detailed accounting data

100

W76

Total Shipping Order

Opt

AtMax 1

To specify summary details of total items shipped in terms of quantity, weight, and volume

200

Transaction Set Trailer

Mandatory

AtMax 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Elements

Position	Element	Name	Requirement	Type	Min/Max	Repeat

1	143	Transaction Set Identifier Code	Mandatory	ID	3/3	1

2	329	Transaction Set Control Number	Mandatory	Alphanumeric	4/9	1

3	1705	Implementation Convention Reference	Opt	Alphanumeric	1/35	1

EDI Dictionary

EDI 940 Warehouse Shipping Order

Segments

Elements