EDI 540 Notice Of Employment Status

This X12 Transaction Set contains the format and establishes the data contents of the Notice of Employment Status Transaction Set (540) for use within the context of an Electronic Data Interchange (EDI) environment. This standard can be used to notify government agencies or authorized parties of the identity of newly hired employees, of the termination of employees, or to confirm employment status. The transaction set may also be used to convey this information between authorized parties, or to convey responses from the agency if necessary.

Segments

Position

Segment

Name

Max use

100

Transaction Set Header

Mandatory

AtMax 1

To indicate the start of a transaction set and to assign a control number

200

BGN

Beginning Segment

Mandatory

AtMax 1

To indicate the beginning of a transaction set

LOOP

Opt

GT 1

300

Party Identification

Opt

AtMax 1

To identify a party by type of organization, name, and code

400

Additional Name Information

Opt

AtMax 2

To specify additional names

500

Party Location

Opt

AtMax 2

To specify the location of the named party

600

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

700

PER

Administrative Communications Contact

Opt

GT 1

To identify a person or office to whom administrative communications should be directed

800

REF

Reference Information

Opt

GT 1

To specify identifying information

NM1

LOOP

Mandatory

GT 1

100

NM1

Individual or Organizational Name

Mandatory

AtMax 1

To supply the full name of an individual or organizational entity

200

Additional Name Information

Opt

AtMax 2

To specify additional names

300

Party Location

Opt

AtMax 2

To specify the location of the named party

400

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

500

PER

Administrative Communications Contact

Opt

GT 1

To identify a person or office to whom administrative communications should be directed

600

REF

Reference Information

Opt

GT 1

To specify identifying information

ENT

LOOP

Mandatory

GT 1

700

ENT

Entity

Mandatory

AtMax 1

To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

800

IN2

Individual Name Structure Components

Opt

GT 1

To sequence individual name components for maximum specificity

900

Party Location

Opt

AtMax 2

To specify the location of the named party

1000

Geographic Location

Opt

GT 1

To specify the geographic place of the named party

1100

REF

Reference Information

Opt

GT 1

To specify identifying information

1200

YNQ

Yes/No Question

Opt

AtMax 10

To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

1300

DTM

Date/Time Reference

Opt

GT 1

To specify pertinent dates and times

1400

Health Coverage

Opt

AtMax 1

To provide information on health coverage

1500

EMS

Employment Position

Opt

AtMax 1

To describe employment position

1600

PAM

Period Amount

Opt

GT 1

To indicate a quantity, and/or amount for an identified period

1700

Transaction Set Trailer

Mandatory

AtMax 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Elements

Position	Element	Name	Requirement	Type	Min/Max	Repeat

1	143	Transaction Set Identifier Code	Mandatory	ID	3/3	1

2	329	Transaction Set Control Number	Mandatory	Alphanumeric	4/9	1

3	1705	Implementation Convention Reference	Opt	Alphanumeric	1/35	1

EDI Dictionary

EDI 540 Notice Of Employment Status

Segments

Elements