EDI 856 Ship Notice Manifest

This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Segments

Position

Segment

Name

Max use

Transaction Set Header

Mandatory

AtMax 1

To indicate the start of a transaction set and to assign a control number

BSN

Beginning Segment for Ship Notice

Mandatory

AtMax 1

To transmit identifying numbers, dates, and other basic data relating to the transaction set

DTM

Date/Time Reference

Opt

AtMax 10

To specify pertinent dates and times

LOOP

Mandatory

AtMax 200000

Hierarchical Level

Mandatory

AtMax 1

To identify dependencies among and the content of hierarchically related groups of data segments

LIN

Item Identification

Opt

AtMax 1

To specify basic item identification data

SN1

Item Detail (Shipment)

Opt

AtMax 1

To specify line-item detail relative to shipment

SLN

Subline Item Detail

Opt

AtMax 1000

To specify product subline detail item data

PRF

Purchase Order Reference

Opt

AtMax 1

To provide reference to a specific purchase order

PO4

Item Physical Details

Opt

AtMax 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

PID

Product/Item Description

Opt

AtMax 200

To describe a product or process in coded or free-form format

MEA

Measurements

Opt

AtMax 40

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights(See Figures Appendix for example of use of C001)

PWK

Paperwork

Opt

AtMax 25

To identify the type or transmission or both of paperwork or supporting information

100

PKG

Marking, Packaging, Loading

Opt

AtMax 25

To describe marking, packaging, loading, and unloading requirements

110

TD1

Carrier Details (Quantity and Weight)

Opt

AtMax 20

To specify the transportation details relative to commodity, weight, and quantity

120

TD5

Carrier Details (Routing Sequence/Transit Time)

Opt

AtMax 12

To specify the carrier and sequence of routing and provide transit time information

130

TD3

Carrier Details (Equipment)

Opt

AtMax 12

To specify transportation details relating to the equipment used by the carrier

140

TD4

Carrier Details (Special Handling, or Hazardous Materials, or Both)

Opt

AtMax 5

To specify transportation special handling requirements, or hazardous materials information, or both

145

TSD

Trailer Shipment Details

Opt

AtMax 1

To specify details of shipments on a trailer

150

REF

Reference Identification

Opt

GT 1

To specify identifying information

151

PER

Administrative Communications Contact

Opt

AtMax 3

To identify a person or office to whom administrative communications should be directed

LH1

LOOP

Opt

AtMax 100

152

LH1

Hazardous Identification Information

Opt

AtMax 1

To specify the hazardous commodity identification reference number and quantity

153

LH2

Hazardous Classification Information

Opt

AtMax 4

To specify the hazardous notation and endorsement information

154

LH3

Hazardous Material Shipping Name

Opt

AtMax 12

To specify the hazardous material shipping name and additional descriptive requirements

155

LFH

Freeform Hazardous Material Information

Opt

AtMax 20

To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

156

LEP

EPA Required Data

Opt

GT 1

To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

157

LH4

Canadian Dangerous Requirements

Opt

AtMax 1

To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

158

LHT

Transborder Hazardous Requirements

Opt

AtMax 3

To specify the placard information required by the second government agency when shipment is to cross into another country

159

LHR

Hazardous Material Identifying Reference Numbers

Opt

AtMax 10

To transmit specific hazardous material reference numbers

160

PER

Administrative Communications Contact

Opt

AtMax 5

To identify a person or office to whom administrative communications should be directed

161

LHE

Empty Equipment Hazardous Material Information

Opt

AtMax 1

To specify the "last contained" hazardous shipping name, placard notation, and reference numbers for empty equipment

CLD

LOOP

Opt

AtMax 200

170

CLD

Load Detail

Opt

AtMax 1

To specify the number of material loads shipped

180

REF

Reference Identification

Opt

AtMax 200

To specify identifying information

185

DTP

Date or Time or Period

Opt

AtMax 1

To specify any or all of a date, a time, or a time period

190

MAN

Marks and Numbers

Opt

GT 1

To indicate identifying marks and numbers for shipping containers

200

DTM

Date/Time Reference

Opt

AtMax 10

To specify pertinent dates and times

210

FOB

F.O.B. Related Instructions

Opt

AtMax 1

To specify transportation instructions relating to shipment

215

PAL

Pallet Information

Opt

AtMax 1

To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet

LOOP

Opt

AtMax 200

220

Name

Opt

AtMax 1

To identify a party by type of organization, name, and code

230

Additional Name Information

Opt

AtMax 2

To specify additional names or those longer than 35 characters in length

240

Address Information

Opt

AtMax 2

To specify the location of the named party

250

Geographic Location

Opt

AtMax 1

To specify the geographic place of the named party

260

REF

Reference Identification

Opt

AtMax 12

To specify identifying information

270

PER

Administrative Communications Contact

Opt

AtMax 3

To identify a person or office to whom administrative communications should be directed

280

FOB

F.O.B. Related Instructions

Opt

AtMax 1

To specify transportation instructions relating to shipment

290

SDQ

Destination Quantity

Opt

AtMax 50

To specify destination and quantity detail

300

ETD

Excess Transportation Detail

Opt

AtMax 1

To specify information relating to premium transportation

310

CUR

Currency

Opt

AtMax 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

SAC

LOOP

Opt

GT 1

320

SAC

Service, Promotion, Allowance, or Charge Information

Opt

AtMax 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

325

CUR

Currency

Opt

AtMax 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

330

Furnished Goods and Services

Opt

AtMax 1

To specify information related to furnished material, equipment, property, information, and services

335

YNQ

Yes/No Question

Opt

AtMax 10

To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

LOOP

Opt

AtMax 10

340

Code Source Information

Opt

AtMax 1

To transmit standard code list identification information

350

Industry Code

Mandatory

AtMax 100

Code to transmit standard industry codes

LOOP

Opt

GT 1

360

Vessel Identification

Opt

AtMax 1

To provide vessel details and voyage number

370

Port or Terminal

Opt

GT 1

Contractual or operational port or point relevant to the movement of the cargo

380

DTM

Date/Time Reference

Opt

GT 1

To specify pertinent dates and times

CTT

Transaction Totals

Opt

AtMax 1

To transmit a hash total for a specific element in the transaction set

Transaction Set Trailer

Mandatory

AtMax 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Elements

Position	Element	Name	Requirement	Type	Min/Max	Repeat

1	143	Transaction Set Identifier Code	Mandatory	ID	3/3	1

2	329	Transaction Set Control Number	Mandatory	Alphanumeric	4/9	1

EDI Dictionary

EDI 856 Ship Notice Manifest

Segments

Elements